Embassies and delegations. Every car in protocol order, every arrival on the minute.
We move embassies, high commissions and visiting delegations with our own cars in London and Manchester and a trusted global network beyond: airport arrivals, multi-vehicle movements in the right order, and chauffeurs who understand that seniority decides who sits where and who arrives first.
- 20+years in private travel
- Ownedchauffeur fleet in London and Manchester, a trusted global network beyond
- 24/7operations desk, one contact
- 3services on one itinerary: car, jet and yacht
In partnership with Harrods Aviation · Signature Aviation · SW Global
What usually goes wrong
The problems a mission or a protocol officer knows
- A delegation that grows by four people the week before it arrives, and by two more at the airport
- Vehicles arriving in the wrong order, so the second car reaches the door before the first
- Drivers who do not know which seat the senior member takes, or who open the wrong door
- Arrival times set by a ministry or a host, with a London journey time nobody has planned against the actual hour
- Vehicle and driver details requested by a host or a venue at short notice, with no supplier able to produce them quickly
- An evening reception, a working dinner and an early departure, all with different vehicle requirements and no single coordinator
How we work with missions and delegations
Ordered, punctual and quiet
A delegation movement is a sequence, not a set of separate journeys. We plan it as one: which vehicle each person travels in, the order the cars leave and arrive, where each one waits, who opens which door, and what happens when the programme runs twenty minutes late, which it usually does. The order is set by your protocol officer and we follow it exactly rather than improvising on the day.
Where a movement needs several vehicles travelling together, we run them as one movement with a lead car, a set order and a single coordinator holding all of them, so that a change to the programme reaches every driver at the same moment rather than one at a time. Cars are held for the duration of the visit rather than released between engagements, because a delegation that has to wait for vehicles to be recalled has already lost the schedule.
Punctuality here is arithmetic, not optimism. London journey times between Whitehall, the embassy districts, the City and the airports differ enormously by hour, and we plan each leg against the hour it actually happens. For an arrival with a fixed time set by a host, we build in the margin and hold the cars nearby rather than cutting it fine.
Our own cars and chauffeurs are in London and Manchester, with a trusted global network everywhere else. Elsewhere in the UK and abroad we arrange vehicles through operators we know and coordinate them from here, so a delegation travelling on from London still deals with the same person.
How a delegation movement is run
The things protocol depends on
- Order of vehiclesSet by youLead car, principal's car and following vehicles in the order your protocol officer specifies.
- SeatingConfirmed in advanceWho travels in which vehicle and which seat, given to us before the day rather than decided at the kerb.
- Arrival sequencingTimedCars arrive in order with a gap between them, so no vehicle reaches the door out of turn.
- WaitingHeld, not releasedVehicles stay with the delegation for the duration of an engagement.
- Advance detailsSuppliedChauffeur names, vehicle details and registrations provided ahead of the visit for host and venue checks.
- Interpreters and staffAccounted forSupport staff, interpreters and aides placed in the right vehicles rather than left to find a car.
- LuggagePlanned separatelyDelegation luggage moved in its own vehicle where the passenger cars would otherwise be full.
- ChangesOne numberProgramme changes reach every driver in the movement at once.
What we are asked for
Around a visit
Airport and terminal arrivals
Scheduled or private aviation, with flights tracked and cars positioned before the aircraft is on stand.
Delegation movements
Several vehicles running together to a fixed order, held for the day.
A car at disposal
For an ambassador, a minister or a head of delegation, held for the visit.
Resident mission travel
Regular movements for mission staff, on account, with named bookers.
Conferences and receptions
Evening programmes where arrival and departure windows are narrow.
Onward UK travel
Manchester, the regions and university or trade visits outside London.
Where
The London geography
Airports
Beyond London
What the mission gets
The things a protocol or transport officer needs
- One coordinator holding the whole visit, reachable at any hour and across time zones
- A written movement schedule that matches the programme, vehicle by vehicle
- Chauffeur names, vehicle details and registrations in advance for host, venue and security checks
- Chauffeurs briefed on order, seating and door protocol before the day
- Vehicles held for the duration rather than recalled between engagements
- Complete discretion, with nothing about a visit discussed afterwards
The commercial side
Billed the way a mission accounts for it
- AccountIn the mission's nameOne account for a resident mission, or opened for a single visiting delegation.
- ReferencesPer visit or per programmeYour reference on each journey so costs are allocated to the right visit.
- BookersNamed by youProtocol, the transport officer, the private office, the duty officer overnight.
- ReportingBy movementA statement showing each movement and vehicle, readable against your programme.
For protocol
Tell us about the visit
Dates, how many in the delegation, how many vehicles you expect to need, and where the programme takes you. If the visit is not yet public, say only what you are able to and we will work from that.
Prefer to talk? +44 2030 048300 or WhatsApp, at any hour.
Questions people ask
From missions and delegations
Can you run several vehicles as one movement?
Yes. Cars travel together in an order your protocol officer sets, with one coordinator holding the movement and reaching every driver at once.
Can you supply driver and vehicle details in advance?
Yes. Names, vehicle details and registrations are provided ahead of the visit for whatever checks the host, the venue or your own security require.
What vetting do your chauffeurs have?
That is a question to put to us directly for a specific visit, rather than one we answer with a claim on a website.
Do you work alongside a security team?
Yes. Where a delegation has protection, that team runs the movement and our chauffeurs work to their plan. See security companies.
Can you cover a visit outside London?
Yes. Our own cars and chauffeurs are in London and Manchester, and a trusted global network covers everywhere else, coordinated from here.
Can you arrange aircraft or helicopters for a delegation?
Yes, we arrange them. See private jet charter.
How far ahead do you need the programme?
As early as possible for a multi-vehicle visit. A programme that arrives late can still be covered, but the earlier version is always the better one.
One contact, wherever you are